MAJOR ACCOMPLISHMENTS:


 

 

1. Treatment of research grant releases of the Office of the Vice Chancellor for Research and Development(OVCRD) to program/project leaders of internally funded researches as outright grants instead of as cash advance.

Under existing government auditing and accounting rules,funds released as outright grants are recorded as direct expenses in the books of the University. Thus, OVCRD's funded research projects will no longer be subject to the multifarious and restrictive requirements and condition of funds utilization for Cash Advance under existing government auditing and accounting rules and regulations . This greatly expedites timely completion of research projects as researchers will have more flexibility  in their acquisitions of equipments and other research requirements ---noting that funds released as outright grants are not subject to the painstaking procurement process of RA 9184.

 

2. Delegation to Program Leaders or Deans (in cases when the program leader is the requesting party) the authority to sign the certification on fieldwork expenses exceeding the maximum limit of P800/day as absolute and necessary.

This greatly expedites the processing of reimbursement and "liquidation reports" of research projects.

 

3. Increase in the signing authority of the Chancellor for procurements through public bidding from P10M to P25M

This resulted in the faster issuance of Notice of Award to the winning bidder and hence, the delivery of the procured items to end-users.

 

4. Drew up guidelines on procedures on reporting,valuation and recording of donations.

With the assistance of the Diliman Legal Office (DLO),the guidelines had:

  • Minimized un-reconciled property and equipment variance between the records of Diliman Accounting and SPMO;
  • Prevented understatement/overstatement of donations in the books of accounts;
  • Led to the proper identification of accountable end-users; and
  • Resulted in the timely provision of appropriate documentation for allowable tax deductions to donors

 

5. Amendments of the "fund utilization purposes" of  Trust Accounts under the control of the Office of the Chancellor.

This resulted to greater "flexibility" in the uses of the Trust Accounts under the control of the Office of the Chancellor and hence, the increased capacity to respond to the increasing financial requirements of various UPD units/offices.

 

6. Adoption of parallel approach, instead of sequential, in processing transactions/requests.

To the extent allowed by existing University policies,government auditing and accounting rules and regulations, parallel processing of transactions/papers is adopted to expedite completion of transactions(e.g. In cases of urgent payments, the Cash Office prepares the check is ready when the required documentary supports are transmitted by Accounting/Budget Office to the Cashier's Office. It is emphasized,however, that checks will not be released until complete documents are not submitted.) This significantly reduced waiting time of end users.

 

7. Rental rate rebasing and increased revenue streams.

Review of existing rates for UPD's revenue-generating resources,including rental of the office spaces, and adoption of more realistic/papers and adoption of more realistic/competitive bases for rate determination of the University's  revenue-generating assets. This significantly increased revenues from the University's lands, building and other physical assets and improved bases for rates negotiations.

 

8. Assistance to colleges/academic units relative to proposals to amend UGFTI/GFTI fund utilization.

The assistance facilitated the approval of the BOR of the amended fund utilization of CHK,SURP and AIT

 

9. Fiscal management innovations

Openness to "out of the box" ideas, instead of sticking to existing traditional fiscal practices led to the establishment of Resident Scholars and Resident Fellows in the Law Center and Trust Account of DBM released funds for the College of Law.

 

10. Regulations of UP Contractuals and non-UP contractual employees (2 out of 38)

27 out of 38 non-UP Contractual employees with at-least 10 years in service were regularized.

 

11. Corrective personnel action on slight deviations in occupied positions.

Position deviations of 14 out of 18 (some under No-NOSCA) were corrected.

 

12. Full implementation of the CSC- approved Merit Selection Plan (MSP)

 

13. Expanded HRDO Website posting

  • posting of vacant positions
  • appointments issued
  • posting of HR-related memos
  • downloadable HR forms
  • links to CSA,UPS  and UPD

 

14. Revival of HRDO Training Programs which include Pre-retirement Lectures,among others.

 

15. Faculty and employees welfare Enhancement

  • Increased UPD counterpart contribution to Provident Fund from P1,200 to P2,400 per annum.
  • Increased Gawad Chancellor Cash Awards to:

        -Natatanging Guro: From P100,000 to P130,000

        -Natatanging Kawani/REPS: From P40,000  to P70,000

       -Special Retirees: From 10,000 to P20,000

 

16. Digitization of report of collection of Special Collecting Officers (SCO)

Collections by various SCO's of the university can now be viewed on-line by connected offices making it more transparent.The determination of a unit's income can now be easily generated through the encoded information in the database through their assigned codes thus facilitating timely submission of collection report.

 

17. Electricity and water usage monitoring

This resulted in identification of causes of high monthly utility bills and the undertaking corrective measures(e.g renegotiation of Guaranteed Minimum Billing Demand (GMBD), underground leakage,etc.) to reduce utility consumption.

 

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